PROJECT-SPECIFIC DOCUMENTATION OF HEALTH & SAFETY
Project-Specific Documentation.
Planned safety is achieved safety. Prevention starts on paper.
What are Project-Specific Documentation?
Before works begin, safety must be planned, foreseen, and documented. For this purpose, two types of technical documents exist:
- Project-Specific Documentation of Health & Safety: mandatory for large-scale or complex projects.
- Basic Project-Specific Documentation of Health & Safety: required for smaller or lower- risk projects.
Both documents share the same objective: to identify foreseeable risks during construction and define the necessary preventive measures.
They form part of the technical project from the outset and must be prepared by a competent engineer.
Project Specific Documentation
What does Project-Specific Documentation include?
- Pre-construction Information: outlines existing risks and relevant site details provided by the client before work begins.
- Construction Phase Plan: prepared by the principal contractor, detailing arrangements, site rules, and control measures.
- Risk Assessments (RA): identification of hazards and control measures for specific activities.
- Method Statements: how tasks will be carried out safely, linked to the risk assessment.
- Fire Risk Assessment (FRA): site-specific and legally required, compiled by the principal contractor.
- Traffic Management Plan (TMP): managing vehicles and pedestrian movement safely.
- Accident Book: updated record of all injuries and illnesses on site.
- Toolbox Talk Records: documented talks on safety topics for workers.
- Plant and Equipment Registers: records and inspections of all site machinery and equipment.
- Health & Safety File: required for projects with more than one contractor; holds key project information for future works.
Management & Incident Records:
- Accident Book: updated record of all injuries and illnesses on site.
- Toolbox Talk Records: documented talks on safety topics for workers.
- Plant and Equipment Registers: records and inspections of all site machinery and equipment.
- Health & Safety File: required for projects with more than one contractor; holds key project information for future works.
Always ensure all documents are up-to-date, signed, dated, and available for inspections and audits.
Project Specific Documentation safety
Who needs this service?
- Private clients promoting works that require a technical project for licensing.
- Developers, must be included in the project submitted for permits.
- Residents’ Associations undertaking projects that require a technical project and therefore a safety study.
Why is this mandatory?
Because the CDM Regulations and Spanish RD 1627/1997 require safety planning in any
project with a technical design.
Because without Project-Specific Documentation of Health & Safety, permits and project
approvals cannot be obtained.
Because it is the basis for the contractor’s Health & Safety Plan.
Because anticipating risks at design stage is the only way to truly control them.
Project Specific Documentation safety
Key Benefits:
- Legal compliance from the design phase.
- Smoother permit and approval process.
- Early identification and prevention of risks.
- A solid foundation for safe execution on site.
Health & Safety Studies are not mere paperwork: they are the documents that define how workers will be protected.
Every well-prepared project starts here—identifying risks and documenting
prevention from day one.
